Catalog

Academics > Catalog > 2013–2014 > The Admission of Students

The Admission of Students

The admission requirements and procedures are designed to help the college select, from among the students applying, those best-qualified to profit from the educational opportunities at Bates. As the emphasis is on the liberal arts and sciences, the secondary school record should assure success in these fields. Applicants must present evidence of intellectual interest, good character, and thorough scholastic preparation. The college values and seeks a bold, and principled student body that embraces academic rigor, innovative thought, and community engagement. Each applicant is considered individually, and the dean of admission and financial aid may make exceptions to any requirement.

Admission Requirements

1. Application Form. Bates uses the Common Application. In addition to biographical data, the application requests information concerning the applicant's academic and extracurricular interests. The required essays give the applicant the opportunity to write on suggested topics. Additional writing samples or other evidence of creative ability are encouraged.

2. Record in Secondary School. The secondary school record should consist of courses of a substantial college-preparatory nature. Individual cases may vary, but it is recommended that students have taken four years of English, at least three of mathematics, three of a foreign language, three of social science, and at least two of a laboratory science.

3. Recommendations. The college receives recommendations from school officials and references named by the applicant. It should be understood that when a student waives the right to inspect that information, it is kept in strict confidence and is available only to appropriate college officers.

4. Standardized Test Scores. The submission of standardized testing (the SAT I, SAT II, the ACT, and Advanced Placement tests) is optional for admission. Independent of the admission process and solely for the purpose of the college's research, students who have taken the standardized tests must submit the official results of these tests upon matriculation.

5. A Personal Interview (optional). The applicant may seek an interview with a member of the college's admission staff, an admission senior fellow, or a designated alumni representative in the home area.

Admission Procedures

Early in the senior year a student should submit the application for admission. To be considered for admission in 2014–2015, a student must submit an application no later than 1 January 2014. A nonrefundable fee of $60 must accompany the application. Students for whom the fee would be a financial hardship may have their guidance counselor submit a College Board "Request for Fee Waiver" with their application. Application forms are available on the Admission website (bates.edu/admission).

The Office of Admission reaches its decision only after it has received the completed application form, essay, and all the data supporting an application: the transcript of the secondary school record and recommendations from the guidance counselor and from two teachers.

As a general rule, applicants are notified of decisions in late March. Accepted students are asked to respond with a nonrefundable $300 deposit payment, postmarked by the candidate's reply date of 1 May. International students may make this deposit upon arrival on campus but must accept the offer of admission by 1 May. Upon matriculation this payment is applied to the student's account and is held until graduation. Students usually enter the college at the beginning of the academic year in September, although the college accepts a limited number of students for January matriculation.

Early Decision

Candidates who are certain that Bates is their first choice should give serious thought to the binding Early Decision (ED) plan. Applicants for ED must complete the ED contract on the application and assure the college that they will enroll if admitted. Regular applications may be submitted to other colleges with the understanding that the candidate will withdraw these applications if accepted at Bates by early decision. More information is available on the Admission website (bates.edu/admission).

Deferred Admission

Each year, Bates receives several requests from admitted students to defer matriculation for a specified period of time. The reasons for these requests vary greatly, but typically contribute to the student's development, and are generally approved.

Applicants requesting deferred admission should do so in writing to the dean of admission and financial aid at the same time that they accept Bates' offer of admission, no later than 1 May. Requests made after that date are considered on a case-by-case basis, but may not be as readily approved. Requests should be as detailed as possible with regard to the nature, timing, and importance of the intervening experiences.

Early Admission

Extremely capable students may be ready for college before they have completed the normal four-year secondary school program. The college welcomes inquiries from those who think they are prepared scholastically, and are sufficiently mature personally and socially, to undertake college work.

Advanced Standing for Entering First-Year Students

Bates courses each carry one course credit, with the exception of some applied music and dance courses and performance-based courses, which carry one-half course credit. Students who enter as first-year students must earn at least twenty-four Bates credits, not including courses taken in the Short Term, in order to be awarded a Bates degree. With a total of thirty-four course credits required for the degree, two of which must be taken in Short Term (and only two Short Term courses may count for the thirty-four course credit requirement) up to eight non-Bates credits may be applied toward the total. Advanced Placement, International Baccalaureate, A-Level Examination, and transfer credits are all considered non-Bates credits and may not exceed eight credits in total.

Advanced Placement. Bates participates in the Advanced Placement (AP) Program of the College Entrance Examination Board. Credit is awarded only upon receipt of official scores from The College Board. A student who achieves a score of four or five on an Advanced Placement examination given by the Educational Testing Service may be granted two course credits, or one course credit in the case of AP courses covering the equivalent of one semester of college work. A student achieving a score of three on an examination covering the equivalent of two semesters of college work may be granted one course credit. No credit is granted for a score of three on an examination covering the equivalent of one semester of college work. A maximum of eight non-Bates credits, including Advanced Placement credit, may be applied to the Bates academic record.

International Baccalaureate. Credit is awarded only upon receipt of the official International Baccalaureate (IB) transcript with the examination scores. The IB subjects must be equivalent to subjects taught at Bates, with "English" accepted only if the focus was on literature rather than language instruction. For courses taken in the "Higher Level Subjects" category, one Bates course credit may be awarded for each IB course with an examination grade of five. Two Bates course credits may be awarded for each IB course with examination grades of six or seven. For courses taken in the "Standard Level Subjects" category, one course credit may be awarded for each course with an examination grade of six or seven. A maximum of eight non-Bates credits, including International Baccalaureate credit, may be applied to the Bates academic record.

A-Level Examination. Credit is awarded for successful scores on A-Level (Advanced Level) examinations only, and not for O-Level (Ordinary Level) or AS (Advanced Subsidiary) examinations. Credit is awarded upon receipt of the official copy of examination grades presented on the General Certificate of Education. No credit may be granted for English-language examinations or the general paper. Two Bates course credits may be awarded for each A-Level examination graded A or B (one course credit for a B in mathematics). One Bates course credit may be awarded for a grade of C. A maximum of eight non-Bates credits, including A-Level credit, may be applied to the Bates academic record.

Advanced Placement, International Baccalaureate, and A-Level Credit and General Education. AP, IB, or A-Level credit awarded as equivalent to a specific Bates course may be used to fulfill the same General Education requirements that the equivalent Bates course fulfills, exclusive of writing requirements.

Other Advanced Standing Programs. Not all students have access to Advanced Placement, International Baccalaureate, or A-Level examinations, but it is not possible to fairly evaluate all of the many other advanced standing programs currently available. Course credit is awarded therefore only to successful scores on Advanced Placement, International Baccalaureate, and A-Level examinations. Course work undertaken in other advanced standing programs, however, may be used to place into higher-level Bates courses; students should consult with the appropriate department or program chair.

Advanced Standing for Transfer Students

The college welcomes applications from students who wish to transfer to Bates from other institutions. Bates transfers courses completed at accredited colleges and universities under guidelines established by the faculty. The college's transfer credit policy is described here.

In order to graduate, a student who matriculates at Bates as a first-year student completes a minimum of thirty-four courses, two of which must be taken in Short Term (and only two Short Term courses may count for the thirty-four course credit requirement). A transfer student must attend a minimum of four semesters and earn a minimum of eighteen Bates course credits, two of which must be taken in Short Term, (and only two Short Term courses may count for the eighteen-credit requirement) to earn a Bates degree. While students may have earned more than sixteen transferable credits at their previous institution, they must choose which sixteen they wish to apply to their Bates record at the time of transfer. Students may not transfer in courses taken elsewhere to count as Short Term courses.

The following credentials are due in the Office of Admission by 1 March (1 January for international students) for fall semester consideration and 1 November for winter semester consideration: the application and fee; two official secondary school and college transcripts; a college catalog describing courses completed and those in progress; a statement of good standing from a college official; three letters of recommendation (two from faculty, one from a personal source); and an essay concerning the applicant's motivation to transfer. Submission of standardized testing results is optional. An interview is strongly recommended.

When a transfer student is admitted, the student's transcript is reviewed for transferable credits and allowable General Education credits.

International Students

The college encourages international candidates with superior academic and personal qualifications to apply for admission to Bates. Non-United States citizens must submit the following: an application form; official or certified copies of secondary school transcripts; a school profile and/or explanation of the school's marking system if available; letters of recommendation; certificates of completion and national examinations (if applicable); and the Bates Financial Statement for International Students or CSS Profile, which may be obtained from the Admission website (bates.edu/financial-services).

All documents must be presented in English; original documents must accompany all certified translations. Applicants living abroad are advised to retain copies of their applications and to mail applications well in advance of the deadlines.

Students who speak English as a second language, regardless of where they live, must submit results of the Test of English as a Foreign Language (TOEFL) or an equivalent form of testing. The college will accept only official score reports. Submission of SAT I, SAT II, or ACT results is optional for all students.

Need-based financial aid is available for international students. All non-U.S. citizens must complete the Bates Financial Statement for International Students and/or CSS Profile. The application for aid and supporting documents should be submitted by 1 January.

Visiting Students

Bates welcomes applications from students attending other colleges who wish to enroll for a limited time as nondegree visiting students. Enrollment on a visiting basis can be for one semester or a year. While enrolled, visiting students pay the same tuition, room, and board fees and have the same privileges and obligations as regular degree candidates. They are not, however, eligible to receive financial aid or to play an NCAA-sanctioned varsity sport. At the end of the term of study, a transcript of the visiting student's course work may be sent to the home institution upon request.

To apply, the student should file the regular application for admission, indicating "visiting student" status, and submit the following credentials: an official college transcript, two letters of recommendation from college faculty, a letter of recommendation from a dean or advisor, a statement of good standing from a college official, and an essay explaining the student's interest in Bates and in becoming a visiting student. An interview is strongly recommended.

High School Honors Students

Under a program arranged in conjunction with the guidance offices at local high schools, a limited number of qualified high school seniors may enroll in a Bates course each semester free of charge. Application is made through the high school guidance office to the Bates Office of Admission. Students receive a Bates transcript following successful completion of each course. Each student is limited to one course per semester for a total of two courses under this program.

Special Students

Each semester, as space within courses permits, Bates admits special students who are not degree candidates. No more than two courses may be taken each semester; the fee per course for 2013–2014 is $1,550. No financial aid is available for special students and they are responsible for any additional fees associated with a course. A special-student transcript is available showing completion of each course. Special students are not degree-seeking candidates and are limited to a maximum of four courses as special students at Bates. Special students may not enroll in Short Term courses. College employees, spouses or domestic partners, and dependents seeking special-student status should refer to the Bates Employee Handbook for more information about the special-student program for employees.

Interested applicants should submit the special-student application form to the registrar with a $25 application fee one month prior to the beginning of the semester, and meet with the registrar. Entry into courses is on a space-available basis.

Special students who later wish to matriculate must meet admission requirements and are subject to decisions made by the dean of admission and financial aid and the registrar concerning the credits toward a degree, which may include consideration of courses completed as a special student.

Auditing Students

Application to audit a course is made with the registrar in consultation with the instructor of the course. Permission to audit a course is withheld if, in the judgment of the registrar or the instructor, it is not appropriate to audit the course or too many applications to audit are received.

Members of the college staff, their spouses or partners, and their dependents may apply to audit courses with permission from the Office of Human Resources.

The auditing fee for nonmatriculated students in 2013–2014 is $425. No credit is earned; the audit is not recorded on a permanent record. An auditor should not expect to have papers and exams graded; therefore, auditing is seldom permitted in courses where the method of instruction involves significant individual attention and guidance or extensive use of equipment. Matriculated Bates students may audit courses with prior permission of their advisor, the instructor of the course, and the registrar. An audited course may not be converted at a later date to a course taken for credit and is not recorded on the academic record. Entry into courses depends on the space available. Auditing students may not enroll in Short Term courses.

Student Enrollment

The following definitions of enrollment apply: Students taking courses and earning three or more credits at Bates as degree-seeking students or who participate in a Bates-approved off-campus study program are considered "enrolled" and "full-time." Standard enrollment is four courses per semester. Students on a leave of absence are not considered "enrolled" during the period of the leave.

Student Retention and Graduation

The federal Student Right to Know Act requires institutions of higher education to make available six-year graduation rates. Bates has calculated a 90 percent graduation rate for first-time students entering in September 2007, using the guidelines published in the 10 July 1992 Federal Register. This calculation does not include students who have transferred into the college from other institutions.