Charges and Payments

Tuition, room, and board charges for all students residing at Bates are included in one comprehensive fee. Upon reasonable notice, these charges are subject to adjustment in accordance with the changing costs of operation. The comprehensive fee does not include textbooks, supplies, or such personal items as clothing, travel, amusement, and vacation expenses.

Annual Charge for 2003-2004

Calendar of Payments

*The registration deposit, paid by new students to indicate acceptance of the College's offer of admission, is held until graduation or withdrawal from the College.

A student who enrolls at Bates incurs financial obligation to the College. Each student who is named as a dependent on another's tax return is required to identify a guarantor—a person who, with the student, is financially responsible for the student's account.

Semester invoices and monthly bills are mailed in the student's name to the guarantor of the student's account. Detailed account information is also available online using the Garnet Gateway secure records system. Payment may be made by check or money order payable to Bates College; Bates does not accept debit cards or credit cards for payment of the comprehensive fee.

Payment in full for the comprehensive fee is expected by the due dates indicated above. Monthly bills are due by the 25th of each month. Students whose accounts are delinquent may become ineligible to register for classes, receive grades and transcripts, choose campus housing, receive financial aid for future semesters, return to Bates for a subsequent semester, or graduate. Bates assesses a late fee (1 percent per month) on balances that remain outstanding after the due dates. Past-due accounts may also be referred to an outside agency for collection. In such cases, all costs of collection become the responsibility of the student and his or her guarantor. Students who have failed to submit required financial aid forms or have submitted an appeal remain responsible for making payments by the due date and accrue late fees on any outstanding balance.

Bates partners with Tuition Management Services (TMS), which offers students and families a monthly payment plan option rather than requiring two yearly payments. The plan is interest-free as long as monthly payments are made on time. Participating students who fail to make timely payments are assessed a late fee of $25 by TMS and a late fee of $25 by Bates for each missed payment. Late fees (interest on the outstanding balance) become applicable if a student's relationship with TMS is breached due to repeated non-payment.

Students who leave Bates during a semester are required to apply in writing and complete a leave-of-absence form or a withdrawal form through the Office of the Dean of Students. Refunds are issued by the Office of the Registrar and Student Financial Services upon request after a leave or withdrawal has been granted. Students withdrawing on or before the fiftieth day of a full semester receive a prorated refund of the annual charge, as follows: on or before the first day of classes, 100 percent; 2–10 days, 90 percent; 11–20 days, 75 percent; 21–30 days, 50 percent; 31–50 days, 25 percent; no refund after 50 days. In accordance with federal regulations, the first day of the leave or withdrawal is the date indicated by the student on the leave-of-absence or withdrawal form. If no date is stipulated by the student, the first day of the leave or withdrawal is defined as the last day the student attended any class. Refunds of Title IV Federal Student Financial Aid funds are made in accordance with federal regulations.

Other Charges When Applicable

A few courses and Short Term units require extra fees to cover such items as applied music instruction, studio materials, or laboratory supplies. Extra fees for courses or units are usually indicated in individual course or unit descriptions in the Catalog; the specific amount of the fee, when available, is typically indicated in the course or unit schedule.

Bates does not assess an additional comprehensive fee for Short Term units offered on campus. Students who do not attend or who withdraw from Short Term are not entitled to a reduction in the comprehensive fee.

Some Short Term units, referred to as "off-campus extra-cost Short Term units," involve extensive travel in the United States or abroad. Student participants are assessed additional charges that offset some of the extra costs of transportation, additional services, and accommodations required by such programs. Extra-cost Short Term unit fees are based on the actual operating cost of the program. An estimate of these fees is included in the Short Term Schedule of Units, available at the end of the preceding fall semester. Financial aid is available to qualified students to help offset the cost of faculty-approved off-campus Short Term units, but may not be applied to independent study units (numbered s50). All off-campus extra-cost Short Term units require a $500 non-refundable deposit. Students who register for such a unit and then withdraw before its completion are reimbursed only for those portions of the remaining cost not yet incurred on the students' behalf, and are not reimbursed for the deposit. Students with outstanding account balances are ineligible to register and/or receive financial aid for off-campus extra-cost Short Term units.

Financial Aid

Bates students help in many ways to meet their college costs. Assistance may come from numerous scholarships, from opportunities for part-time employment, or from student loans. Frequently students receive aid that combines these grant and self-help opportunities. In recent years Bates students have received more than $16 million in financial aid annually in the form of scholarships and loans from the College and from outside sources.

Conditions of Aid. The following conditions pertain to all students applying for and receiving financial aid:

1. Financial aid is granted on the basis of demonstrated need as determined by the Office of the Registrar and Student Financial Services through an examination of aid applications submitted by students and their parents. To receive aid after the first year, a student must demonstrate satisfactory campus citizenship, show a continuance of financial need, and meet established standards of satisfactory progress toward the degree as set forth in the College's Satisfactory Academic Progress policy (see pages 26-29 of the printed Catalog).
2. To be considered for financial aid, a student must submit the following forms each year by the appropriate deadline: the College Scholarship Service Financial Aid PROFILE, the Free Application for Federal Student Aid (FAFSA), the federal income tax returns of the parents and student, and any other materials deemed necessary to analyze a student's family financial circumstances. Students who do not submit materials by the deadline may lose their eligibility for Bates aid.
3. Dismissal or suspension for a semester or longer automatically revokes the assignment of financial aid.
4. Scholarships and loans are credited in equal amounts to the student's account at the beginning of each semester.
5. The College reserves the right to adjust its financial aid award to a student who receives additional scholarship assistance from an outside source.
6. Aid is available for the programs listed in the section of the Catalog covering off-campus study (see pages 29–32 of the printed Catalog) according to policies that apply to students on campus, up to the amount the student would receive if he or she were studying on campus. The need analysis is based on the Bates comprehensive fee for those programs for which this fee is charged, or on the tuition, room, board, domestic and international airfare (if applicable), Bates off-campus study registration fee, and estimated book expenses (if any) for other programs. In both cases, personal expenses estimated for the student in Lewiston are also included. In English-speaking countries, aid is based on the cost of direct application. Other expenses, such as passports, visas, and immunizations, are the student's responsibility.
7. Students who qualify for scholarship aid during an academic year may apply for an additional grant if enrollment in a College off-campus course or program requires expenditure above the comprehensive fee. Such further aid is granted to the extent that scholarship funds are available.
8. Financial aid is not continued beyond eight semesters unless truly exceptional circumstances beyond the control of the student exist.

Scholarships

Many individual benefactors of the College have given funds from which the income is used for scholarship aid. Other scholarships come from foundations and from the operating funds of the College. More than 40 percent of Bates students receive assistance from these sources in varying amounts, depending on need. Once grant eligibility is determined through normal aid application processes, students are automatically considered for all special College grants or scholarships for which they may be eligible. These scholarships include, but are not limited to, the following:

Financial aid grants are often secured from churches, service clubs, fraternal organizations, women's clubs, and special local and regional foundations. Students who need assistance should explore all of these sources in their local communities or regions.

Loans

Students throughout the country invest in their own futures by borrowing money when necessary to meet college costs.

Two widely used federal programs are the Perkins Loan and the Stafford Loan. Students should also look into the higher education assistance programs of the states in which they reside. Information about these possibilities may be secured from secondary school guidance offices or from the Office of the Registrar and Student Financial Services at Bates.

The College maintains a loan fund for emergency needs. Loans from the fund must be paid promptly in accordance with the terms of the notes and therefore should be viewed only as temporary relief.

Student Employment

Bates offers many opportunities for students to earn money and gain valuable skills through campus and work-study jobs. The Student Employment Office is a student-managed division of the College's Department of Human Resources. The office is an intermediary between student employees and their employers, and is a resource center for issues concerning student employment. The primary function of the Student Employment Office is to assist Bates students in securing on-campus employment by facilitating and regulating the application process. The office also posts off-campus positions, ranging from tutoring work in the surrounding community to work-study positions at Maine nonprofit organizations.

Student Research and Service-Learning Grant Programs

Bates Summer Research Apprenticeships. This program provides stipends and room-and-board support for students in all disciplines who work directly with Bates faculty members on intensive research projects during the summer.

The Bruce Bouley Fund. This fund, established by the family of the late Bruce Bouley '69, supports senior thesis research in field-based geologic mapping.

Arthur Crafts Service Awards. Established through the bequest of Arthur Crafts, the Crafts Fund provides grants to students to help implement service-learning projects or community-based research projects.

Hoffman Fund for Student Research. This endowment, established by the Maximilian E. and Marion O. Hoffman Foundation, provides support for students in all disciplines conducting individual summer research projects or assisting a faculty member with his or her research.

Howard Hughes Medical Institute Grants. Major grants to the College from the Howard Hughes Medical Institute provide funding for a variety of student research and outreach programs in the sciences and mathematics, including Hughes Summer Fellowships for independent or faculty-directed research, K–12 curriculum development projects, or other science and mathematics education outreach projects; Hughes Student Travel Grants; and support for student research in science during the academic year.

Marshall Undergraduate Scholarship. Established by the George C. Marshall Foundation, the Marshall Undergraduate Scholarship enables a Bates student to conduct research in twentieth-century diplomatic or military history, foreign policy, or international economics at the Marshall Library in Lexington, Virginia.

Susan Majeski McKnight '70 Fund for Environmental Studies. This endowed fund, established in the memory of Susan Majeski McKnight '70, supports students majoring in or studying environmental studies.

Vincent Mulford Service Internship and Research Fund. An endowment established by the Vincent Mulford Foundation provides support for students conducting summer research projects or service internships with a social service organization, government agency, or an individual or group dedicated to addressing the needs of society.

Natt Family Fund in Biology. Established by Robert L. Natt and Helen Natt in honor of their daughter, Beth C. Natt '98, the Natt Family Fund supports student research in the Department of Biology by providing funds for equipment and supplies, off-campus travel, and living expenses for student researchers.

Philip J. Otis Fellowships. The Otis Fellowships provide support for several students each year to conduct substantial off-campus projects (usually during the Short Term or the summer) that explore the relationships of individuals and societies to the environment. The fellowships are supported by an endowment established by Margaret V. B. and C. Angus Wurtle in the memory of their son, Philip '95, who died while still a student, attempting to rescue a climber on Mount Rainier.

The Anthony B. and Raeflyn R. Pelliccia Fund for Student Research. Established by Joseph G. Pelliccia, a member of the biology faculty, and his wife, Patricia A. Pelliccia, to honor his parents, this fund supports student research in biology as well as student participation in faculty research in biology.

Phillips Student Fellowships. Funded through an endowment established by the fourth president of the College, Charles F. Phillips, and his wife, Evelyn M. Phillips, the fellowships offer exceptional students the opportunity to conduct a major research, service-learning, or career discovery project in an international or cross-cultural setting.

Linda Erickson Rawlings Fund for Student/Faculty Research in Mathematics. Established by Linda Erickson Rawlings '76, the fund provides support for exceptional students conducting pre-thesis summer research in mathematics under the direction of Bates faculty, or assisting a faculty member with his or her research.

Ruggles Scholars Program. Funded by an endowment established by Robert T. and Francine Paré Ruggles, parents of Anne Ruggles Pariser M.D. '83, the Ruggles Scholars Program offers summer grants for pre-thesis research to exceptional juniors working in the humanities, the social sciences, or the interdisciplinary programs.

Sargent Student Research Fund. Established by David C. Sargent and Jean T. Sargent, parents of Anne Sargent '78, the Sargent Fund provides support for student thesis research in any discipline.

Scher Fellowship Program. Established by Dr. Howard I. Scher '72 and Deborah Lafer Scher, the Scher Fellowship supports a student interested in a career in medical science who studies and conducts research at Memorial Sloan-Kettering Cancer Center in New York City.

Stangle Family Fund for Student/Faculty Research in Economics and Law. Established by Bruce E. Stangle '70, a Trustee of the College, and Emily S. Stangle '72, the Stangle Family Fund offers support for students to conduct research in economics or law under the direction of a Bates faculty member, or a research or internship position in a business, professional association, or government agency that deals with issues of economics or the law.

Dr. Jason M. Tanzer Fund for Student Research in Biology and Chemistry. Established by Dr. Jason M. Tanzer '59, the Tanzer Fund supports students conducting research in the biological and chemical sciences.

Aaron R. Winkler '92 Fund for Student Research in Biology. Established by Robert O. Winkler and Susan B. Winkler, parents of Aaron R. Winkler '92, the fund provides support for qualified students to conduct research in the field of biology under the direction of a faculty member.

Prizes and Awards

Ralph J. Chances Economics Prize. The prize is awarded annually to an outstanding senior economics major by the faculty in economics on the basis of high academic achievement and interest in the field of economics, and is given in honor of Professor Ralph J. Chances, a member of the faculty from 1958 to 1988, by faculty and alumni of the College.

Geoffrey P. Charde Art Award. Bestowed annually by the art history faculty to that senior student who best exemplifies great promise and a continually developing interest in the study of art history, the award is supported by a fund given by the family and friends of Geoffrey P. Charde '88 as a memorial to Geoffrey, an art student who died in 1987 while still an undergraduate at the College.

The College Key Music Award. The award is presented annually to senior men or women whose services to the College's musical organizations have been most outstanding.

Charles A. Dana Award. The Charles A. Dana award is the highest honor bestowed upon first-year students at Bates. Dana Scholars are selected from among students in the first-year class on the basis of their leadership potential, academic excellence and promise, and service to the College community. Each year up to twenty students are distinguished with this honor, based upon nominations from the faculty as well as student leaders. Dana Scholars hold the honor throughout their college careers.

William H. Dunham Sr. '32 Literary Award. A prize for a graduating senior English major who has displayed excellence in the study of English or American literature, its funding was given in honor of William H. Dunham Sr. '32, member of the Board of Overseers, 1944 to 1967, and Board of Fellows, 1968 to 1979, by his wife, Mary Elizabeth Dunham, and by their children, Stella D. Lydon, Thomas B. Dunham, Mary Ann Dunham, and William H. Dunham Jr. '63, and by their grandchildren.

Forrest K. Garderwine Award for History. Awarded to a junior major who submits the most promising prospectus for a senior thesis or the most outstanding essay or paper during his or her junior year, as judged by members of the Department of History, the Garderwine Award is restricted to topics addressing nineteenth-century U.S. history, with preference for treatments of the Civil War, including its origins and aftermath. It was given by Forrest K. Garderwine of Terre Haute, Indiana.

Gilbert-Townsend Graduate Fellowship. The fellowship is for a senior of outstanding ability who plans to do graduate work in the French language or literature or in other modern languages or literatures. It is derived from a fund endowed by the estate of Arthur Forester Gilbert, Class of 1885, and his wife, Blanche Townsend Gilbert '25, professor of French, 1924 to 1939.

Harold Norris Goodspeed Jr. '40 Award and the William Hayes Sawyer Jr. '13 Award. These awards are given annually to the senior man and the senior woman who have rendered the greatest measure of service to the Outing Club and its activities. They are derived from the income of funds given in memory of 2nd Lt. Harold Norris Goodspeed Jr. by his fellow employees of the A. C. Lawrence Leather Company, Peabody, Massachusetts, and of Dr. William Hayes Sawyer, professor of biology at Bates from 1913 to 1962 and faculty advisor of the Outing Club for twenty-five years.

Maung Maung Gyi Award for Excellence in Political Science. Presented annually by the political science faculty to a senior major who has shown excellence in his or her studies, with preference given for study in comparative politics, the award is given from a fund endowed by Professor Gyi, member of the faculty from 1967 to 1988.

Paul Millard Hardy Prize. Each year the faculty selects a senior who will be entering a graduate program in medicine, mathematics, or one of the natural sciences to receive the prize. Through high achievement in the humanities, that senior must have demonstrated an awareness of their importance to the study of medicine, mathematics, or the natural sciences. The prize is given by Paul Millard Hardy, a member of the Class of 1967 and a former member of the Board of Overseers of the College.

William H. Hartshorn English Literature Prize. The prize is given annually to the member of the senior class who attained the highest average rank in English literature during his or her junior and senior years. It derives from the income of a fund established by Mrs. Minnie Blake Hartshorn in memory of her husband, William Henry Hartshorn, Class of 1886, for thirty-seven years a member of the faculty.

Dale Hatch Award. Created in 1964 in memory of Dale Hatch, Class of 1966, this award is presented annually to the graduating senior who has demonstrated outstanding leadership and service for four years in the Robinson Players.

Oren Nelson Hilton Prize. This prize is given to the man or woman adjudged best in extemporaneous speaking, and it derives from income of a fund established by Oren Nelson Hilton, Class of 1871.

Douglas I. Hodgkin Prize. This prize is presented annually to the senior major who has excelled in political science, with preference given to the study of politics in the United States. This prize was established by the political science faculty in recognition of Professor Hodgkin's thirty-five years of teaching and service to the department and the College.

Rodney F. Johonnot Graduate Fellowship. The fellowship is awarded each year at Commencement to the senior selected by the faculty as most deserving of aid in furthering his or her studies in professional or postgraduate work in any college or university during the next academic year. It was established by Rose Abbott Johonnot in memory of her husband, Rodney Fuller Johonnot, Class of 1879.

Louis Jordan Jr. '49 Award. This award is given to the graduating geology major whose senior thesis is judged most outstanding by the chair of the Department of Geology.

The Libby Prizes in Public Speech and Debate. The prizes are awarded from the fund established in the will of Almon Cyrus Libby, Class of 1873, to provide prizes for excellence in public speaking and debate. They are the Charles Sumner Libby 1876 Prizes, given to those two members of the Quimby Debate Council who have most contributed to the debate program at Bates through outstanding service to the council, and the Almon Cyrus Libby Prize, to the best debater in his or her first year of competition.

Milton L. Lindholm Scholar-Athlete Awards. Established by the College Club in honor of Milton L. Lindholm, Class of 1935, master's degree recipient in 1939, and honorary degree recipient in 2004, who was dean of admissions for thirty-two years. The awards are given annually to the senior male and female athletes with the highest academic averages.

Benjamin E. Mays '20 Award. This award is given to the senior who most exemplifies the values of Dr. Benjamin E. Mays '20, H'47, in academic excellence, service to others, and moral leadership. This prize was endowed with a gift from Henry Louis Gates Jr., a former Trustee of the College and the W. E. B. Du Bois Professor of the Humanities at Harvard University.

The R. A. F. McDonald Graduate Fellowship. Given by Mabel C. McDonald in memory of her husband, Robert A. F. McDonald, a member of the faculty from 1915 to 1948, the fellowship is for a worthy senior for graduate study in the field of education.

Robert S. Moyer Prize in Experimental Psychology. This award is given annually to the graduating major who, by vote of the faculty of the Department of Psychology, has completed the most outstanding experimental psychology project for a senior thesis. The prize was established by the psychology faculty in recognition of Professor Moyer's thirty-two years of teaching and service to Bates.

Ernest P. Muller Prize in History. The prize is presented to the graduating history major whose senior thesis is judged most outstanding by vote of the history faculty. The prize was established by history faculty and students in recognition of Professor Muller's thirty-eight years of teaching and service to the Department of History and the College.

The Myhrman/Swett Award. This award is given annually to one or more graduating seniors whose thesis in sociology is deemed the most outstanding by vote of the faculty of the Department of Sociology. The award was established by Richard Swett in honor of his parents, Robert B. Swett, Class of 1933, and Muriel Beckman Swett, Class of 1930; his aunt, Mildred Beckman Myhrman, Class of 1930; and his uncle, Anders Myrhman.

Henry W. and Raymond S. Oakes Fellowship. The fellowship is awarded to the best-qualified senior who intends to study law and demonstrates superior scholarship, aptitude for success at law school, and accomplishment in public speaking and/or communication skills. The fellowship was established by Raymond Sylvester Oakes, Class of 1909, in memory of his father, Henry Walter Oakes, Class of 1877, a member of the Board of Overseers for thirty-four years.

Scott Peura Memorial Prize in Chemistry. This award is given annually to a graduating senior working in chemistry who exemplifies the scholar-athlete qualities that Scott Peura '90 embodied. The award is made by faculty members in the Department of Chemistry, who give preference to chemistry majors who have balanced academic achievement, thesis research, and participation in varsity athletics.

Irving Cushing Phillips Award. The award is presented to the student who has made the most progress in debate or public speaking, and derives from income of a fund established by Eva Phillips Lillibridge, Class of 1904, in memory of her father, Irving Cushing Phillips, Class of 1876.

The Marcy Plavin Dance Award. Awarded annually to the senior or seniors who have shown exceptional dedication to and passion for dance. Created in 2000 by the Alumni of the Bates College Modern Dance Company to honor their friend and mentor, Marcy Plavin, founder of the College's dance program.

Robert Plumb Memorial Award. Given by the Class of 1968 in memory of classmate Robert W. Plumb, the award is presented to a member of the sophomore class for achievement in the fields of athletics and academics, participation in Bates activities, and general Bates spirit.

Harriet M. and Fred E. Pomeroy Graduate Fellowship. Designated for recent Bates graduates who majored in biology or an interdisciplinary program including biology who plan to enter a Ph.D. or combined Ph.D. and professional program in the biological sciences, the fellowship is funded through a trust created by Fred E. Pomeroy, Class of 1899, professor of biology at Bates College, 1899 to 1947. Pomeroy scholars are asked to deliver the Pomeroy Lecture at the College.

Senseney Memorial Award. The award is presented to the student who has shown outstanding creative ability and promise in writing and/or the dramatic arts. It was created by the friends of William Stewart Senseney '49, a member of the Robinson Players.

Abigail Smith Award. In honor of Mrs. Abigail Smith, dormitory director, 1953 to 1957, the award is presented to the senior man and the senior woman, not residence coordinators, who have done the most to contribute constructively to dormitory spirit.

The Stangle Family Awards in Economics. Established by Bruce E. Stangle '70, a Trustee of the College, and Emily S. Stangle '72, the Stangle Family Awards in Economics honor the junior economics major with the highest grade point average at the end of the junior year, and senior economics major whose thesis is judged most outstanding by vote of the faculty in the Department of Economics.

Albion Morse Stevens Award. The awards are given to the man and the woman in the first-year class who have done the best work in a foreign language from the income of a fund established in memory of Albion Morse Stevens by his son, William Bertrand Stevens, Class of 1906, Episcopal bishop of Los Angeles, 1920 to 1947.

The John Tagliabue Prize for Creative Writing. This prize, named in honor of poet and Professor Emeritus of English, John Tagliabue, who served the College for more than thirty years, honors excellence in creative writing. The prize is given to a student or students whose work in poetry or prose is judged the most outstanding by faculty in the Department of English.

Garold W. Thumm Prize in Political Science. The prize is awarded to that graduating political science major whose senior thesis is judged to be the most outstanding in empirical political science by vote of the faculty of the Department of Political Science. The thesis should make use of evidence and the scientific method in a way reflective of Professor Thumm's abiding interest in the study of political science as an empirical discipline. The prize was created by Edward Wollenberg '85 in recognition of Professor Thumm's twenty-six years of teaching and service to the department and the College.

Clair E. Turner Award. Awards are presented to three students who have shown in the preceding year the greatest forensic ability and integrity in public debate. Income derives from a fund established by Clair E. Turner '12, Sc.D. '37.

Richard V. Wagner Prize in Psychology. This award is given annually to the graduating psychology major who, by vote of the faculty of the Department of Psychology, has completed the best thesis or project on issues related to peace, conflict resolution, or social justice. The prize was established by the psychology faculty in recognition of Professor Wagner's thirty-four years of teaching and service to Bates, including twenty-five years as chair of the department.

Alice Jane Dinsmore Wandke Award. The award is given to a woman in the sophomore or first-year class who, in the judgment of the Department of English, excels in creative work in either prose or poetry. It comes from the income of a fund established by Alfred Wandke and Alfred Dinsmore Wandke as a memorial to Alice Dinsmore Wandke, Class of 1908.

Percy D. Wilkins Mathematics Award. Established in honor of Professor Wilkins, a member of the Bates faculty from 1927 to 1968, the award is given to the senior majoring in mathematics who achieves the highest quality point ratio in his or her undergraduate work in mathematics.

Willis Awards. Two awards for excellence in reading from the Bible were established by Dr. Ellen A. Williamson of Los Angeles, California, in memory of her father, the Reverend West Gould Willis, an 1871 graduate of the College's Cobb Divinity School.

Alfred J. Wright Foreign Language Award. The award is given annually to one or more seniors who have completed outstanding theses in a foreign language and who are chosen by a committee of foreign language faculty. The award derives from the income of a fund established by Alfred J. Wright, professor of French, 1956 to 1984.